LIPA Committee Meeting
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MINUTES OF PROCEEDINGS
Meeting No. 1
Thursday, March 27, 2003
The
Standing Joint Committee on the Library of Parliament met at 9:15 a.m. this
day, in Room 209, West Block.
Members of the Committee
present:
Representing the Senate: The Hon. Roch Bolduc, The Hon.
Jean Lapointe and The Hon. Yves Morin.
Representing the House
of Commons: Carolyn
Bennett, Marlene Catterall, Marcel Gagnon, Grant Hill and Jacques Saada.
Acting Members present: John O’Reilly for Mauril Bélanger,
David Price for Robert Bertrand, Karen Redman for Jerry Pickard, Mac Harb for
Guy St-Julien, Ken Epp for Darrel Stinson, Julian Reed for Andrew Telegdi.
In attendance: From the Research Branch of the
Library of Parliament: Lalita
Acharya and James Robertson, Analysts.
Pursuant to Standing Order
106(1) and (2) of the House of Commons and Rule 88 of the Senate, election of
the Co-Chairs and Vice-Chair(s).
The Joint Clerk (Senate)
presided over the election of the Joint Chair (Senate).
The Hon. Roch Bolduc moved,
- That the Hon. Yves Morin be elected as Joint Chair of the Committee (Senate).
The question being put on
the motion, it was agreed to.
The Joint Clerk (House of
Commons) presided over the election of the Joint Chair (House of Commons).
Karen Redman moved, - That
Carolyn Bennett be elected as Joint Chair of the Committee (House of Commons).
The question being put on
the motion, it was agreed to.
The Joint Clerk (House of
Commons) presided over the election of the Vice-Chair.
Grant Hill moved, - That
Deborah Grey be elected as Vice-Chair of the Committee in absentia.
The question being put on
the motion, it was agreed to.
Ken Epp moved, - That the
quorum be fixed at seven (7) members provided that both Houses are represented
including a member from the opposition whenever a vote, resolution or other
decision is taken, and that Joint Chairs be authorized to hold meetings to
receive and publish evidence when a quorum is not present provided that at
least four (4) members are present, including a member of the opposition.
Marlene
Catterall moved the following amendment, - That the motion be amended by
deleting all the words after the word “That” and substituting the following
“the quorum be fixed at seven (7) members provided that both Houses are
represented including a member from the opposition and a member from the
government whenever a vote, resolution or other decision is taken, and that
Joint Chairs be authorized to hold meetings to receive and publish evidence
when a quorum is not present provided that at least four (4) members are
present, including a member from the opposition and a member from the
government.”.
After debate, the question
was put on the amendment and it was agreed to.
The question was put on the
main motion, as amended, and it was agreed to.
The
Hon. Jean Lapointe moved, - That the Subcommittee on Agenda and Procedure be
composed of six (6) members including the Co-Chairs, the Vice-Chair, and a
representative of the Bloc Québécois, the Progressive Conservative Party and
the New Democratic Party; that the members of the Subcommittee be named after
the usual consultations, and that the Subcommittee be empowered to make
decisions on behalf of the Committee with respect to its agenda, to invite
witnesses and schedule hearings; and; that the Subcommittee reports its
decisions to the Committee.
The
question being put on the motion, it was agreed to.
Marcel
Gagnon moved - That the Committee retain the services of one or more
researchers from the Library of Parliament, as needed, to assist the Committee
in its work, at the discretion of the Joint Chairs.
The
question being put on the motion, it was agreed to.
Marlene
Catterall moved - That either Joint Chair or, in accordance with the direction
of the Joint Chairs, either Joint Clerk, be authorized to approve payment of
expenditures of the Committee.
The
question being put on the motion, it was agreed to.
Marlene
Catterall moved - That, if requested, reasonable travelling, accommodation and
living expenses, be reimbursed to witnesses not exceeding two (2)
representatives per organization, at the discretion of the Joint Chairs and as
per the regulations established by the Board of Internal Economy and the
Senate’s Standing Committee on Internal Economy, Budgets & Administration.
The
question being put on the motion, it was agreed to.
Karen
Redman moved - That the Committee print the number of copies needed of its
Proceedings.
The
question being put on the motion, it was agreed to.
Jacques
Saada moved - That the Joint Clerks be authorized to distribute only documents
available in both official languages.
The
question being put on the motion, it was agreed to.
The Hon. Jean Lapointe
moved - That the Joint Chair (Senate) be authorized to obtain Senate permission
to sit during Senate sittings.
The question being put on
the motion, it was agreed to.
Karen Redman moved - That
the Joint Chairs be authorized to report to their respective Chambers that the
Committee be authorized to assist the Speaker of the Senate and the Speaker of
the House of Commons in directing and controlling the Library of Parliament;
and that it be authorized to make recommendations to the Speaker of the Senate
and to the Speaker of the House of Commons regarding the governance of the
Library and the proper expenditure of moneys voted by Parliament for the
purchase of books, maps or other articles to be deposited therein.
The question being put on the
motion, it was agreed to.
Julian Reed moved - That
the Committee adopts its First Report and that the Joint Chairs be authorized
to table same in their respective Chamber.
The question being put on
the motion, it was agreed to.
Jacques Saada moved - That,
unless there is unanimous consent, 48 hours' notice be given before any new
item of business be considered by the Committee.
The question being put on
the motion, it was agreed to.
The Committee commenced
consideration of matters related to committee business.
It was agreed, - That the
Committee, for its next meeting, invite the Parliamentary Librarian to appear.
At 9:35 a.m., the Committee
adjourned to the call of the Joint Chairs.
Denis Robert / Marc-Olivier Girard
Joint Clerks of the Committee